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The Griffin City Commissioners met Tuesday night and elected Ryan McLemore new City Commission Chairman and Mayor of Griffin. And Doug Hollberg, Jr. Vice- Chairman.
The commissioners recognized Commissioner Joanne Todd for her service as Mayor of the City of Griffin for calendar year 2013 and presented her with a proclamation that recognized some of her many accomplishments as a private citizen and as an elected official since she came to Griffin.
The Commissioners:
Approved: the employment contract between the Board of Commissioners and the City Manager. The Contract proposal was provided during closed session evaluation on November 26, 2013 and has been reviewed and approved by the City Attorney.
The Commissioners:
Re-appointed: Current Municipal Registrar Judy Flournoy to the office of Municipal Registrar and approved compensation for that position budgeted at $754.00 annually in addition to regular salary.
Re-appointed: Current City Attorney Andrew J. Whalen to the office of City Attorney and approved compensation for said position. Attorney Andrew J. Whalen, III presented a service agreement to cover calendar years 2014 and 2015. City Attorney’s position is currently budgeted at $112,000 for FY 13-14.
Re-appointed Current Municipal Court Judge William G Johnston, III to the office of Judge of Municipal Court and approved compensation for said position. Municipal Court Judge’s position is budgeted for $20,000 for FY 13-14.
Re-appointed: Reid Turner to the Office of Municipal Court Solicitor and approved compensation for said position. City Solicitor’s position is budgeted at $20,000 for FY 13-14.
Re-appointed: Yolanda Walker to the office of Municipal Court Clerk and approved compensation for said position. Municipal Court Clerk’s position is for the annual salary of $38,417.60.
The Commissioners:
Approved: the 2014 City of Griffin Board of Commission meeting schedule. Per the City Charter, Regular Meetings shall be held on the second and fourth Tuesday of each month.
The Commissioners:
Approved: to purchase four (4) new Ford Explorer SUV vehicles from Alan Vigil Ford for $23,989.00 each. ( total cost of $95,956.00) Trans-Comm will equip all four (4) vehicles, including in-car camera systems, for $8,291.50 each. (total cost of $33,166.00) Sign Craft will mark the vehicles at $425.00 each. (total cost of $1,700.00) Total expenditure for four (4) equipped vehicles is $130.822.00;these are budgeted items. And the commissioners approved to declare as surplus three (3) 2008 Dodge Durango SUV’s for sale on govdeals.com.
Approved: the purchase of a 289 Caterpillar Compact Track Loader from Yancey Brothers, the best evaluated quote, in the amount of $57,000.00 for use in the Stormwater Division.
Approved: an agreement with Manley Acquisition Services, LLC for Phase V of an eight phase project for the acquisition , relocation and rights-of-ways for the Community Development Block Grant Water and Sewer Improvements 2013 Thomaston Mill Village.
Approved: emergency repair for Checker’s sewer service line by TLC Contracting in the amount of $19,380.00, and amend the budget accordingly. December 10 the City of Griffin had to replace the cast iron sewer service to Checkers on Ga Hwy 16. The old service line bottom had deteriorated. Three emergency quotes were received and lowest and best price was accepted to complete the renewal.
Approved: the purchase off State Contract a F 250 Ford pickup truck from Allan Vigil Ford in the amount of $23,791.00 for the Blanton Mill Land Application System; and declare a 2003 Dodge 2500 as surplus and advertise for sale on GovDeals.com. This is a budgeted item.
Approved: the purchase of a John Deere Utility Tractor from John Deere Company off State Contract in the amount of $29,685.85 for the Blanton Mill Land Application System; and declare surplus a 2004 Ford New Holland TC45A Tractor with over 4,000 hours and advertise on Gov.Deals.com for sale.
Approved: the purchase of F 150 Pick Up Truck from Allan Vigil Ford off State Contract in the amount of $18,835.00 for the Potato Creek Wastewater Treatment Plant; and declare as surplus, a 1998 GMC Pickup and advertise for sale on GovDeals.com.
Approved: the purchase of a Tricorr Touch Correlator from Match Point in the amount of $40,500.00 for the Water Distribution System for the Public Works and Utilities Department. Match Point is the sole source distributor for the FCS Tricorr Touch Correlator. This device is utilized to detect leaks in the water distribution system.
Approved: a Task Order Form from ARCADIS for the Bid Documents and Construction Management of Heads Creek Wingwall repair in the amount of $40,100.00 for the Public Works and Utilities Department. Bid documents to be created now and the construction to be determined when Still Branch Upgrade is completed in the fall of 2014.
Approved: the purchase of one 2014 F 250 Crew Cab V 8 Short Bed 4 x 2 (3/4 ton) pickup for NJPA State-Wide Contract Price of $27,974.00 from Allan Vigil Ford, for use at the Griffin-Spalding County Airport, and declare surplus one 1984 Chevrolet Blazer, and amend the budget accordingly. The old 1984 military surplus Chevrolet Blazer, is beyond its useful life cycle and ongoing repair costs exceed the value of the vehicle. Funding for the purchase will come from FAA/GDOT approved remaining funds ($29,000.00) from the 2008 Airport Road Widening Project. This will leave $1,000.00 remaining for FAA/GDOT approved projects.
Approved: to award RFP for Banking Services to Sun Trust as best evaluated proposal. The current agreement with BB&T lapsed with no renewals remaining. Improving banking services, automating lock box payment process, and providing automated vault deposit will improve payment and processing times in Customer Service and Accounting Departments. Sun Trust tentatively waived fees for banking services for the life of the contract terms and provided a written affirmation and clarification. The City and Sun Trust will mutually benefit from this business partnership.
Approved: to direct MEAG Power to add $295,390 per month to the MEAG bill, and deposit $103,386 in the Meag Competitive Trust Flexible Operating Account, Short Term Portfolio, and to deposit $192,004 per month in the New Generation and Capacity Funding Account, Intermediate Extended Maturity Portfolio. The City will receive a refund from the MEAG COMPETITIVE TRUST in the amount of $3,544,690 during calendar year 2014. The deposits will offset this refund by $3,544,680, with the remaining $10 applied as a credit to the MEAG bill.
Approved: to award low and best bid to Altec Industries, for a 60-foot material.
handler bucket truck in the amount of $213,093, transfer $13,100 to Electric Operating Account from Electric Capital Improvement (Scrap Metal Sales) Cash Account, and amend the budget accordingly. The Electric Department received approval in FY 2013-2014 to replace this 21-year old bucket truck that has far exceeded its life expectancy and is the only unit in the fleet with the boom reach necessary to maintain some field equipment.
Approved: to direct Electric Cities of Georgia to issue a check in the amount of $51,867.98 for Griffin’s share of the 2013 ECG Year End Settlement, with the funds to be deposited in the Electric Department’s operating account. This will provide $51,867.98 to the Electric Dept. revenue.
Approved: to designate 100% of Off-system energy sales margins for 2014 to be deposited in Griffin’s Flexible Operating Account, Short Term Portfolio. This will increase the amount on the short term portfolio, based on the amount of revenue the City receives from any off-system energy sales made by MEAG Power on the City’s behalf.
Approved: adoption of the City of Griffin Comprehensive Plan Update 2014-2034. The purpose of the update is to provide a guide to everyday decision making for use by local government officials and other community leaders. This update will ensure that the city maintains state compliance and its Qualified Local Government status.
Approved: to replace the Public Works Water Department Supervisory Control and Data Acquisition (SCADA) Server and upgrade the software in the amount of $53,824.49. The SCADA system monitors and controls the Still Branch Reservoir water facility. The SCADA server and software is nearing end of life cycle. To stay current with technology and software support the server and software must be upgraded.
The commissioners took no action until they have a workshop and fully understand the proposed ordinance amending the Code of Griffin to adopt the International Swimming Pool and Spa Code, 2012 edition. The Board of the Department of Community Affairs, pursuant to the Uniform Codes Act (1991), has now made the International Swimming Pool and Spa Code (ICC), 2012 edition with State amendments, available as an optional code for local government adoption and enforcement, effective January 1, 2014.
The Commissioners:
Appointed: Brian Upson and Ex-Officio commissioner Rodney McCord to the Griffin-Spalding Hospital Authority .
Appointed: Jim Ogletree and commissioner Ryan McLemore to the Griffin-Spalding Development Authority.
Appointed: Eula Redding, Gloria Pine, and Commissioner Cynthia Reid to the Griffin Housing Authority.
Appointed: Commissioner Dick Morrow; Commissioner Doug Hollberg; Neal Bonds; Michelle Cannon, James Clinkscales; and Capt. Donald Britt to the Griffin Spalding Area Transportation Committee.
Appointed: Commissioner Dick Morrow to the Board of Health.
Appointed: Commissioner Ryan McLemore to the Workforce Investment Council.
Appointed: Commissioner Doug Hollberg to the Griffin Downtown Council.
Appointed: Commissioner Dick Morrow to the Griffin Spalding Chamber of Commerce Board of Directors.
Appointed: Commissioner Cora Flowers to the Griffin Spalding E-911 Board.
Appointed: Denise Eady to the Council on Aging.
Appointed: Employee Representative Connie Hendrix and Retiree Representative David Weldon To the Pension Committee.
Appointed : K D Fisher and Roger Miller to the Planning and Zoning Board.
Appointed: Amanda Slade to the Historic Preservation Commission.
Appointed: Commissioner Cynthia Reid Ward, John Carlisle, and Jean Brumagim to the Griffin Main Street Advisory Board.
Appointed Commissioner Ryan McLemore to serve on the Spalding Collaborative committee.
Appointed: Commissioner Doug Hollberg to serve on the Three Rivers Regional Commission.