PIKE COUNTY BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING 9:00 a.m. Wednesday, June 13, 2018
The Pike County Board of Commissioners held its Regular Monthly Meeting on Wednesday, June 13 , 2018 at 9:00 a.m. in the Courthouse, Main Courtroom, at 16001 Barnesville Street, Zebulon. Chairman Briar Johnson convened the meeting and Commissioners Tim Daniel, Tim Guy, Tommy Powers and James Jenkins attended. County Manager John Hanson, County Attorney Rob Morton and County Clerk Jo Ann Wrye were also present. (O.C.G.A. § 50-14-1(e) (2))
1. CALL TO ORDER ………………………………………………………………………… Chairman J. Briar Johnson
2. INVOCATION……………………………………………………………………………Ben Maxedon
3. PLEDGE OF ALLEGIANCE …………………………………………………………. Chairman J. Briar Johnson
4. APPROVAL OF THE AGENDA – (O.C.G A. § 50-14-1 (e) (1))
County Manager Hanson requested the agenda be amended to add under New Business, item 9h, CDBG engineering services approval for DCA.
Motion/second by Commissioners Daniel/Powers to approve agenda as amended, motion carried 5-0.
5. APPROVAL OF THE MINUTES – (O.C.G.A. § 50-14-1(e) (2))
a. Minutes of the Pike BOC 5-29-2018 Special Called Meeting.
b. Minutes of the Pike BOC 5-29-2018 Regular Monthly Meeting.
Motion/second by Commissioners Powers/Guy to approve both sets of minutes, motion carried 5-0.
6. INVITED GUESTS
a. Employees to be recognized for years of service.
Cathy Ruffin was recognized by County Manager Hanson and Sheriff Jimmy Thomas for 15 years of service in the 911 department for Pike County.
County Manager Hanson said if you have not been in the 911 Department you should go check out what they do and Cathy has done that for 15 years. He thanked Cathy for her service and appreciates all that she does for Pike County.
Sheriff Jimmy Thomas addressed the Board complimenting them for supporting the employees stating “even the small things our employees look at is we do not have that support across this nation; you don’t see a lot of time, the loyalty or the employee being constantly thrown under the bus via the media, etc. but this Board has stepped up and really done some things to be there for the employees.” Sheriff Thomas thanked the Board for their support.
Sheriff Thomas spoke regarding Cathy Ruffin saying he would not have her job because when you are sitting back there and an emergency arises you have to rely on information from citizens, law enforcement, fire department, first responders etc. They may call in an incident as a wreck, then Cathy will dispatch ambulances, deputies, fire department only to find out it may just be a flat tire or out of gas. However, these things have to be done just in case they are needed. He said sometimes that is met with bombardment and abuse but you have to do that job with a smile. Sheriff Thomas stated to know that you have people that have worked there for 15 years is “good stuff and you do not see that enough”. He thanked Cathy for the job she does and told her he appreciated her.
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7. REPORTS FROM COMMISSIONS, DEPARTMENTS, COMMITTEES, AUTHORITIES
a. Monthly Reports submitted from County Departments and County Authorities, including a Revenue/Expenditure Statement for all departments and a summary check register.
Motion/second by Commissioners Guy/Daniel to accept the reports, motion carried 5-0.
b. County Manager Report
Update on County finances for the following funds/accounts:
General Fund ……………………………………………………………………………. …$2,176,002.38
Fire Dept. Donations ……………………………………………………………………………. $4,912.66
BOC – Jury Account………………………………………………………………$0.00
Cash Reserve Account ……………………………………………………………… ……..$506,781.63
Pike County CD Special Revenue funds………………………………………….$0.00
Jail Fund ………………………………………………………………………………………….. $21,591.36
E-911 Fund ………………………………………………………………………………………… $9,703.94
DATE Fund ……………………………………………………………………………………… $48,573.06
Juvenile Court Fund …………………………………………………………………………… $13,957.69
Residential Impact Fee …………………………………………………………………….. $539,394.02
Commercial Impact Fees ……………………………………………………………………. $43,934.97
C.A.I.P FUND ………………………………………………………………………………… $295,285.37
General Obligation SPLOST Tax Bond Sinking Fund, 2016 …………………. $939,185.59
L.M.I. Grant (DOT) …………………………………………………………………………… $78,743.04
c. County Manager Comment
County Manager Hanson told the Board the office has been very busy, but going well. Public Works has been busy with the roads due to the rain, Planning and Development has been busy with permits and inspections as well as applications for the Planning and Development Director but all is going well. Hanson said the new admin assistant in Planning and Development, Sherlonda Parks is doing a fantastic job, Kevin Boyt, Planning and Development Inspector is on the ball and staying one step ahead of him. Hanson told the Board there will be a Planning Commission meeting tomorrow night. We have a lot of things going on as well as interviews today for the Planning and Development Director position. He noted the staff at our office is supporting as well.
Hanson told the Board the Road Department is working on some right-of-ways and some ditching as well, however we are having continual problems with culvert failures and have to attend to that problem. McKinley Road was a big problem in that the road bulked up in the middle; it erupted in the centerline of the road for about 600 feet. Hanson said our crew zipped around a foot on McKinley Road in several areas and found car bumpers, rugs, stumps and various other things, which were removed. They did not know what was going on in that particular area so they called engineers in and they indicated the cause was due to surface inconsistencies beneath the road for that distance and we will be receiving their recommendation soon as to how to correct the issue.
County Manager Hanson thanked the Board for their support of the county picnic and said he would like to see everyone out there enjoying themselves and believes it is well deserved.
d. Commissioner Reports
District 1 – Commissioner Daniel
Commissioner Daniel also commented on McKinley Road stating he kept getting calls all morning and decided to go look at what was happening. He agreed with County Manager Hanson that it looked like an earthquake had happened in that spot. Commissioner Daniel said he asked the man who lived there when this happened and the man told him it happened overnight. Commissioner Daniel said County Manager Hanson came up there and he also appreciates the quick work from the Road Department to help make it a safe area.
District 2 – Commissioner Guy
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Commissioner Guy asked if the county will be back filling the sides of the road on Smyrna Church Road we just asphalted. County Manager Hanson told Commissioner Guy he has not heard from Todd Goolsby yet regarding the shoulder work for that road, but will find out from him. Commissioner Guy noted Mr. Buchanan who lives on Short Cut Road has complained about potholes coming onto Short Cut Road coming off of Smyrna Church Road. Mr. Buchanan has recently dug out his lake and has about 25 loads of dirt less than a mile from Smyrna Church Road and said the county is welcome to use it if they are planning on doing the shoulder work.
District 3 – Commissioner Powers – No report
District 4 – Commissioner Jenkins – No report
At-Large – Chairman Johnson
Chairman Johnson commended Wade Hutcheson for his monthly report on the County Extension Office.
e. County Attorney Report to Commissioners.
No report.
8. UNFINISHED BUSINESS
a. Approve/deny funds from Impact Fees and Capital Funds for the new Records/EMA facility.
County Manager Hanson addressed the Board stating this was discussed in a previous meeting and the Board requested him to bring them the numbers for the cost of the building. Hanson said he and Brandon got together and went over line item by line item the cost and because of the slight rise in cost of steel the amount is a little bit more, but Brandon anticipated that so we do not have a change in cost. County Manager Hanson said Brandon did a good job on that and feels they can still get the job done for $141,800. Hanson said he is requesting to use $30,000 from Admin Impact Fees and $111,000 from Capital Funds and asked for the Board approval.
Motion/second by Commissioners Guy/Daniel to approve $30,000 from Admin Impact Fees and $111,000 from Capital Funds to use for the cost of the Records/EMA facility, motion carried 5- 0.
9. NEW BUSINESS
a. Consider two appointments to West Georgia Region 4 EMS Council to fill a two-year term, set to expire June 30, 2020. Applicants have met criteria.
County Manager Hanson addressed the Board stating the two applicants Paul Beamon and Jim Totten are currently serving on this Board and recommended reappointment.
Motion/second by Commissioners Daniel/Powers to reappoint Paul Beamon and Jim Totten, motion carried 5-0.
b. Consider three appointments to Pike County Recreation Authority to fill a three-year term, set to expire June 30, 2021. Applicants have met criteria.
County Manager Hanson addressed the Board and stated the applicants Joseph Walter, Kalum Alverson and James Landry are currently serving on the Board and recommended reappointment.
Motion/second by Commissioners Guy/Daniel to reappoint, Joseph Walter, Kalum Avlerson and James Landry, motion carried 5-0.
c. Consider one appointment to Pike County Family and Children Services Board to fill a five-year term, set to expire June 30, 2023. Applicant has met criteria.
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County Manager Hanson addressed the Board stating Gina Earls, the applicant is present since this is a new appointment and noted she meets the criteria and recommends her appointment.
Motion/second by Commissioners Daniel/Powers to appoint Gina Earls, motion carried 5-0.
d. Approve/deny to authorize Chairman Johnson to sign the contract between Three Rivers Regional Commission and Pike County to provide public transportation.
County Manager Hanson addressed the Board stating this is a yearly contract to provide public transportation and the fee of $2,800 is included in the budget yearly.
Motion/second by Commissioners Powers/Guy to approve authorizing the Chairman to sign, motion carried 5-0.
e. Approve/deny road closure from County Farm Road to just north of Soccer Complex on Twin Oaks on June 30, 2018 from 2:00 p.m. until 11:00 p.m for the Pride of Pike event.
County Manager Hanson addressed the Board stating this is a request from the Recreation Department and it is the same section of road they request to close each year for this event. He is recommending approval.
Motion/second by Commissioners Guy/Powers to approve road closure from County Farm Road to just north of the Soccer Complex, motion carried 5-0.
f. Approve/deny to authorize Chairman Johnson to sign the contract for Indigent Defense Services in Pike County.
County Manager Hanson addressed the Board stating this is a yearly contract that is budgeted every year.
Motion/second by Commissioners Daniel/Guy to approve, motion carried 5-0.
g. Approve/deny alcohol license (retail sale of beer and wine) for Thomas Jason Mask d/b/a Frank’s Filling Station, LLC. Applicant has met criteria.
County Manager Hanson addressed the Board and stated the applicant has met criteria however we have not received the background report. We should be getting that soon and recommends approval of the license contingent upon a clean background report.
Motion/second by Commissioners Daniel/Powers to approve contingent upon clean background report., motion carried 5-0.
h. Approve/deny to appoint Hofstader & Associates as the engineers for the CDBG process contingent upon approval of the grant from DCA.
Motion/second by Commissioners Daniel/Guy to appoint Hofstader & Associates should we get the grant, motion carried 5-0.
10. PUBLIC COMMENT – None
11. EXECUTIVE SESSION
a. Discussion of the future acquisition of real estate as provided by O.C.G.A. § 50-14-3(4), germane to Pike County Board of Commissioners.
b. The Pike County Board of Commissioners requests consultation to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or
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employee may be directly involved, as provided in O.C.G.A. §50-14-2(1), germane to Pike County Board of Commissioners.
Motion/second by Commissioners Powers/Daniel to adjourn Regular Session and enter into Executive Session at 9:32 a.m., motion carried 5-0.
Motion/second by Commissioners Guy/Daniel to adjourn Executive Session and enter into Regular Session at 10:13 a.m, motion carried 5-0.
County Manager Hanson addressed the Board asking them to consider the Chairman to sign the resolution to join Hasty-Pope regarding the active lawsuit on the opioid litigation discussed in previous meetings.
Motion/second by Commissioners Powers/Daniel to approve, motion carried 5-0.
County Manager Hanson stated based on discussion regarding real estate in Executive Session he would like to recommend returning the property that was originally part of the Peach State Aerodrome that was donated to the county in 2008 for a fire station. The fire station was built in a location nearby and the new owner of the Aerodrome asked if the county would consider deeding that property back to the Aerodrome in exchange for Impact Fee credits given at that time. The value of the property at that time was $39,000 and the credit for the Impact Fee at that time was $39,000. County Manager Hanson is requesting the property be deeded back to the Aerodrome in exchange for reduction in their Impact Fee of $39,000.
Motion/second by Commissioners Jenkins/Daniel to approve, motion carried 5-0.
12. EXECUTIVE SESSION -2
a. County Manager requests Executive Session for discussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.G.A. § 50-14-3(6) germane to interviews for Planning and Development Director.
Motion/second by Commissioners Daniel/Powers to adjourn Regular Session and enter into Executive Session at 10:16 a.m., motion carried 5-0.
Commissioner Jenkins was unavailable to go into the 2nd Executive Session due to previous commitment and Commissioner Daniel had to leave Executive Session early due to previous commitment.
Motion/second by Commissioners Powers/Guy at 12:45 p.m. to adjourn Executive Session and enter into Regular Session, motion carried 3-0.
13. ADJOURNMENT
Motion/second by Commissioners Guy/Powers to adjourn at 12:46, motion carried 3-0.